04 · ARCHIVE
Digital Archiving
Enables the digitization, classification and controlled-access management of patient files, clinical documents and institutional records. Also tracks the physical archive.
Features
8 core functions
01
Document management
Document types, versions and lifecycle.
- Document type definitions
- Version history
- Retention periods
02
Digitization
Scanning and import processes.
- Batch scanning
- Quality control
- OCR text search
03
Indexing
Fast retrieval.
- Patient no., date, unit indexes
- Barcoded separator sheets
04
Physical archive tracking
Folder and box locations.
- Shelf/box addressing
- Lending and return
- Overdue alert
05
Controlled access
Permission-based viewing.
- Role and unit permissions
- Viewing log
- Watermarked output
06
Search
Search across the entire archive.
- Advanced filters
- Full-text search
07
HIS connection
Access documents from the patient record.
- One-click access from the patient file
08
Reporting
Archive operation reports.
- Digitization rate
- Access statistics
Use case
ARCHIVE step by step
ClassificationDocument types and retention rules are defined.
DigitizationDocuments are scanned and indexed.
AccessAuthorized users search and view.
TrackingPhysical archive movements are recorded.
Integrations
Which systems and devices does it work with?
HISPatient file link ScannersBatch scanning Identity managementInstitutional users
User benefits
What changes for each role?
Archive staff
- Finds documents in seconds
- Tracks lending in the system
Clinical team
- Accesses older documents from the patient file
Quality department
- Audits access logs
Management
- Reduced archive space and cost
FAQ
Installation and use
Can existing scanned documents be imported?
Yes; an import and indexing plan is prepared.
Product comparison
Which solution for which unit?
| Feature | ICU-IMS | NST | IoT | ARCHIVE | ACADEMY | ASSETS | SATISFACTION | STERILE |
|---|---|---|---|---|---|---|---|---|
| Unit | Intensive care | Maternity | All clinics | Archive, quality | Training unit | Biomedical | Quality unit | CSSD, operating room |
| Device data collection | ✓ | ✓ | ✓ | — | — | Partial | — | ✓ |
| HIS integration | ✓ | ✓ | ✓ | ✓ | Optional | Optional | ✓ | ✓ |
| National health record reporting | ✓ | — | — | — | — | — | — | — |
| Mobile / tablet use | Tablet | Workstation | — | ✓ | ✓ | ✓ | ✓ | Handheld |
| Reporting | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| QR / RFID / barcode | — | Barcode | — | Barcode | QR | ✓ | QR | Barcode / RFID |
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